Hanging filing helps to manage items or documents of a
particular size that may not fit or store easily in traditionally sized filing
cabinets. The specifications and
components that make up hanging filing units include the filing style,
security, and mobility. This guide is designed to break down each category for
Lock vs. No Lock
Many users look for hanging filing cabinets with locks to secure their
documents. Locks help to prevent unauthorized access which is especially
important when dealing with sensitive or confidential files. Hanging filing
cabinet locks are generally key-operated. Some manufacturers choose to
offer lock kits separately from the actual filing unit. Some offices opt to use hanging units without
locks. Units without locks are more compatible in situations where multiple
people are using the same filing space.
Casters vs. No Casters
Mobility is necessary for some filers. Some offices require frequent
reorganization, or just a trouble-free way to share files. Hanging filing
cabinets with casters are easier to relocate then units without casters.
However, some offices choose filing cabinets without casters because they are
less mobile. This prevents the filing cabinets from shifting or being easily
transported by unauthorized persons.
Hanging Clamps vs. Hanging Folders
Hanging file cabinets are available with one of two hanging methods. The
hanging clamp (or carrier strip) is one style. This type of filing is designed
for larger documents such as vertical plan files. Clamps and carrier strips
help to eliminate fingerprint smudges and dog-eared corners. Clamps are sold
separately, and come in a range of lengths. This way, you can order the clamp
size that will best suit your needs. Another style of hanging file cabinets is
hanging folder. This style is used ideally for legal or letter sized documents.
Glossary of Key Terms
Legal Document: Legal-sized documents measure 8.5
inches by 14 inches.
Letter Document: Letter sized documents are 8.5
inches by 11 inches
Casters: Casters are wheel-like structures found
on the bottom of some filing units. Casters create greater mobility for the
filing unit. Some filing units have casters with locking devices to help secure
them in one spot when not in motion.